Deferred Final Exam - Faculty of Native Studies If you are a Faculty of Arts student who has missed a final exam due to incapacitating illness (mental or physical), severe domestic affliction, or circumstances described in the Discrimination, Accommodation, and Harassment Policy (including religious conviction), you may apply to defer your final exam. If you miss a final exam, follow the steps below: Notify Native Studies Student Services of your absence within two working days of the scheduled date of the exam. We also recommend notifying your professor. Apply for a deferred exam no later than 5 working days from the date of the exam. Fill out the Deferred Final Exam Application Form found on our website. We also recommend that you: Check your course syllabus to see if there is a pre-scheduled deferred exam date. If your deferred exam is approved, email your professor and let them know. We will also email them the approval information but recommend that you reach out to them to confirm the date and time. If you don't hear back from your professor within a week, contact the teaching department to confirm the date of the deferred exam (if there is no date & time listed on the syllabus). Note: Deferred examinations are for final exams only. There are no fees associated with applying for or writing a deferred final exam. Eligibility for a Deferred Exam A deferred final exam will not be approved if a student: Has not been in regular attendance where attendance and/or participation are required, and/or has completed less than half of the assigned work (this does not include the final exam). For more information regarding deferred final exam eligibility see the UAlberta Calendar > University Regulations > Academic Regulations > Attendance > Absence from Final Exams. This section includes information on: Acceptable absences Application guidelines and required supporting documentation Application approval process If your application is approved, see the UAlberta Calendar > University Regulations > Academic Regulations > Examinations (Exams) > Deferred Final Exams section for details on writing deferred final exams. This section includes information on: Guidelines and timelines for writing a deferred exam Student responsibilities during the deferred exam process What to do in cases of conflicting deferred exams What to do in cases of a missed deferred exam Absence from Term Work NOTE: Term work is defined as labs, assignments, quizzes, term papers, reports, midterm examinations, or any work assigned by the instructor excluding the final exam. For missed term work, students should contact their instructor directly to notify them of their absence and discuss options (if any). Approval for an excused absence is at the discretion of the instructor and not the faculty. See the UAlberta Calendar > University Regulations > Academic Regulations > Attendance > Absence from Term Work section for more details.

Applying for Graduation - Faculty of Native Studies As of Fall 2025, the University of Alberta holds three convocation ceremonies each year: Winter Convocation in March, Spring Convocation in June and Fall Convocation in November. To be eligible for graduation, students must complete all degree requirements before their desired convocation ceremony. Winter Convocation: degree requirements must be fulfilled by the end of the Fall Term. Spring Convocation: degree requirements must be fulfilled by the end of the Winter Term Fall Convocation: degree requirements must be fulfilled by the end of the Spring and/or Summer Terms. Further information about Convocation can be found on the Office of the Registrar website here. Once students apply for graduation in Bear Tracks (found under Graduation in Academic Records), the Native Studies Student Services Team will assess their eligibility. Students who fulfill their degree requirements with courses still in progress will have a “needs to finish pending work” for their graduation status. Any issues with graduation will be communicated to students via their UAlberta email. What does my graduation status mean? Applied: Your graduation application has been received and will be reviewed by Native Studies Student Services. If there are any questions or concerns about your program, we will contact you via your UAlberta email address. Needs to finish pending work: This means that our Student Services Team has completed an initial review of your program (including in-progress coursework) and confirmed that you are on track to graduate provided you complete your in-progress courses and meet all other graduation requirements (including the graduating GPA for your program). Your graduation status will remain as needs to finish pending work until we complete our final review of student programs, which usually occurs after the final exam period once all grades are finalized (usually the month before the convocation ceremony). Expected: You have fulfilled the requirements of your degree. Your graduation status will change from expected to awarded before the convocation ceremony. Are you completing your final degree requirements at another institution? If you are completing your final degree requirements at another institution, we require a copy of your official and final transcripts from the other institution to grant transfer credit and confirm that you are eligible to graduate. You must make arrangements with the other institution to have them send your official transcripts to the University of Alberta by the following deadlines: Winter Convocation Ceremonies: February 1 Spring Convocation Ceremonies: May 1 Fall Convocation Ceremonies: October 1 If you are not able to submit your final and official transcripts by the deadlines listed above, your graduation from the program will be delayed until the next ceremony.

Updating my Minor, Teaching Major, Teaching Minor - Faculty of Native Studies If you are a Faculty of Native Studies student and want to declare or change your Minor within your program, this can be done by filling out a Google form. See the Faculty of Native Studies Students page and select: Declaring/Changing your minor This form is to be used to declare your minor or teaching major/minor for any of the following programs: Bachelor of Arts in Native Studies Combined Bachelor of Arts in Native Studies/Bachelor of Education in Elementary Education Combined Bachelor of Arts in Native Studies/Bachelor of Education in Secondary Education Use the University Calendar to determine the requirements for each minor, Teaching Major or Teaching Minor. DO NOT use this form to apply to change your degree program (e.g. BA to BA Honors). To do this, you must submit an Application and pay the required fee in accordance with published deadlines. NOTE: Access to these forms requires students to be signed into their University of Alberta-issued student email address.

At times a student may encounter an error when registering for a course. Usually it is one of these three issues. 1. Course is restricted to TYP or ATEP (or some other program): The Faculty of Native Studies works closely with the TYP and ATEP programs and will often have sections of a course that are dedicated to those programs. Pay attention to the section that you are choosing to ensure you are choosing a section that is not restricted to a specific program. 2. Course has closed enrollment: Some of our higher level NS courses have limited availability so we manually register students for these courses. Submit a ticket to our student services team for assistance for these courses. 3. The course is full: Our asynchronous courses have the max enrollment set at what we believe our instructors can handle with regard to student inquiries and support. We will not add spots when the enrollment capacity is already high. We recommend adding the course to your watchlist in case a spot opens up, or consider taking the course in another term. If it is a course with max capacity of less than 50, reach out to our Student Services team to see if there is a possibility to get added. It isn't always possible due to space restrictions, but some of our instructors may be willing to increase capacity if the room allows for it.