Introduction   Since there are multiple faculties and departments in the University of Alberta, the rules and standard devices for each department can vary tremendously. There are multiple printer brands and models throughout campus so the issues can vary as well. Printers encounter hardware issues of all kinds, often related to printer output or print quality. A bit of troubleshooting may be able to determine if there is a simple fix for the issue.   KBA Objective: This article outlines some basic troubleshooting scenarios.     Applicability   Target Audience: Any public reader with printers on campus that needs basic troubleshooting before repairs   Non-applicable: Refer to KBA – Using Scan to Email or Fax with common printers on any issues related to scans/fax Refer to KBA – Configure Xerox Secure Print and Accounting Codes on any issues with Secure print and accounting Refer to KBA – Set up a local printer for standard physical setups Please contact the Staff Service Centre by calling 780-492-8000 for more Xerox maintenance and support Adding Xerox network printers are handled by IST     Details   Basic Information Network printers Local printers Printer’s Physical Issues Jamming or faulty paper registration Jamming or skewed image Page has dirt at the back Page portions are blank Page’s background looks scattered Pages are black Pages are blank Print horizontal lines or repetitive defect Print is compressed or garbled Print is light or faded Print thin, dark, vertical black lines Print thin, vertical white lines or stripes Printer’s Setting Issues PDF doesn’t print through Adobe PDF error in Google Chrome Driver errors for local printers Appendix     Basic Information   Network printers Network printers are defined as any printer that are connected through an ethernet cord to access the enterprise’s domain through the Internet. The standard brand for the UofA’s network printers is from Xerox Xerox network printers handle most configurations/issues through IST   Local printers Local (Desktop) printers are not connected to the Internet in any way and they can only be connected through USB. Below are some references for printer brands that print locally: HP LaserJet Pro M4001dn: HP – M4001dn Setup & User Guides HP LaserJet Pro 4301fdw MFP: HP – 4301fdw MFP Setup & User Guides Brother – Support Dell – Support Epson – Support HP – Support Lexmark – Support Panasonic – Support Samsung – Support (Samsung printers have been acquired by HP) Toshiba – Support Xerox – Support (Note that only IST supports Xerox network printers)     Printer’s Physical Issues   Jamming or faulty paper registration Your paper could be too light or heavy. Solution: Check the paper weight specifications for your printer, then load paper stock with the correct specifications. The paper could be loaded incorrectly, or the paper guides could be out of alignment. Solution: Reload the paper and check the paper guides. The leading edge of the paper could be curled. Solution: Reload paper that doesn't have curled edges. The paper tray could be overloaded. Solution: Reload the paper, leaving the tray 1/4" empty from the top.   Jamming or skewed image The paper may be loaded incorrectly. Solution: Reload the paper, checking the paper guides and make sure your paper is loaded under the corner tabs in the paper tray.   Page has dirt at the back The inside of the printer could be dirty. Solution: Arrange to have your printer cleaned. Toner/ink may have leaked from the cartridge. Solution: Carefully replace the toner/ink cartridge with a new one.   Page portions are blank The page layout may be too complex. Solution: Simplify the layout, or set Page Protect to ON or AUTO. You may be printing on legal size paper when the printer software specifies letter size. Solution: Check the settings on your software driver. Your toner/ink cartridge may be low. Solution: Replace the toner/ink cartridge. The printer may not have enough memory. Solution: Simplify the layout, or get a memory upgrade.   Page’s background looks scattered Your paper could be too light or heavy. Solution: Check the paper weight specifications for your printer, then load paper stock with the correct specifications. The paper could be wet. Solution: Change the paper. The inside of the printer could be dirty. Solution: Arrange to have your printer cleaned.   Pages are black Your toner/ink cartridge could be installed improperly. Solution: Reinstall the toner/ink cartridge. If it still doesn't work, replace the cartridge.   Pages are blank The sealing tape or tab may not have been removed from your toner/ink cartridge. Solution: Remove the sealing tape or tab and re-install the cartridge. Your toner/ink cartridge could be empty. Solution: Replace the toner/ink cartridge.   Print horizontal lines or repetitive defect The toner/ink cartridge could be not seated properly or could be defective. Solution: Reinstall the toner/ink cartridge. If that doesn't work, install a new toner/ink cartridge.   Print is compressed or garbled The print fonts on your document may be incompatible with the printer. Solution: Change fonts or simplify your layout.   Print is light or faded Your paper could be too light or heavy. Solution: Check the paper weight specifications for your printer, then load paper stock with the correct specifications. Your toner/ink cartridge could be empty or low. Solution: Replace the toner cartridge. Printer could be in TONER/INK SAVE mode. Solution: Check your settings.   Print thin, dark, vertical black lines Your toner/ink cartridge could be empty or defective. Solution: Check the cartridge and replace it if necessary.   Print thin, vertical white lines or stripes The printer could be dirty. Solution: Arrange to have your printer cleaned. The toner/ink cartridge may be nearly empty. Solution: Replace the toner/ink cartridge.     Printer’s Setting Issues   PDF doesn’t print through Adobe Scenario: Clients would need Adobe settings on a different/replacement computer. Cause: The Adobe is not set as the default application to open PDFs and print from PDFs.   Resolution: IST recommends to change the default application for PDFs to an Adobe application (e.g., Reader or Pro): Find any .pdf file that you own on your computer Right click on the pdf file and click Open with Click Choose another app   Make sure to check off Always use this app to open .pdf files Find the Adobe application amongst the list of options (may have to click on More apps to show more, then click on the Adobe application and click OK     Your files should now open as Adobe as default on the current computer PDF error in Google Chrome Scenario: Unable to print email attachments (PDF format) from the Google Chrome's built-in viewer, or  printed output may contain "blacked out" areas that do not appear on screen. Cause: This is a known issue of the Google Chrome PDF viewer plug-in.   Notes: E-mail attachments and file downloads in PDF format are often viewable within web browsers such as Google Chrome Google Chrome's built-in PDF viewer generally works well, but can occasionally cause problems when printing documents   Resolution: IST recommends disabling Chrome's built-in PDF viewer, so that PDF attachments and files will be downloaded to your computer where it can be opened in a separate application (such as Adobe Acrobat Reader or Adobe Acrobat Pro): Click on the Windows start menu and search for Google Chrome and click Open Click on the  icon in the top-right corner of the browser window Select Settings from the drop-down menu that appears On the left-hand side of the windows click Privacy and security  On the main part of the screen click Site Settings Scroll down in the main window and expand Additional content settings Click PDF documents Check the radio button next to Download PDFs Close the Settings tab and now any PDF will be downloaded to your computer and can be opened using the PDF handler of your choice   Driver errors for local printers Scenario: Unable to print, unable to change the printer settings, unavailable settings for printers, or errors involved with drivers Cause: The driver is either out of date or not installed   Note: Any Xerox network printer with driver issues have background settings on computers that may cause the scenario above. Clients will have to contact IST for Xerox issues. Troubleshooting any local printer can be done by any user (though the user may need local admin rights to their computer)   Resolution: First, update your Windows computer (automatic updates may update the drivers for you) Click on the Windows Start menu  and click the Settings icon Click on Update & Security Click Check for updates and click Download and install if any options pop up Let it run and restart your computer if prompted Next, check the manufacturer’s website (mentioned in Local printers section) for the manufacturer’s guide/driver downloads These instructions apply for Brother MFC-9130CW printers but the instructions may vary for different models The manufacturer’s website provides instructions to follow for their own brand If there are no instructions for drivers, find the driver that fits the model of your printer Search for the model in the manufacturer support site and download the driver. If there is an App option to download, it is best to download that (it will automatically discover the printer for you with the correct driver)   Follow the App’s installation instructions If there is only a Driver option, click to download that with the correct computer version If the above does not resolve your issue, please contact IST as mentioned in Applicability     Appendix HP LaserJet Pro M4001dn: HP – M4001dn Setup & User Guides HP LaserJet Pro 4301fdw MFP: HP – 4301fdw MFP Setup & User Guides Brother – Support Dell – Support Epson – Support HP – Support Lexmark – Support Panasonic – Support Samsung – Support (Samsung printers have been acquired by HP) Toshiba – Support Xerox – Support (Note that only IST supports Xerox network printers) KBA – Configure Xerox Secure Print and Accounting Codes KBA – Set up a local printer KBA – Using Scan to Email or Fax with common printers   Back to Top   Keywords: printer, faq, xerox, hp, brother, ricoh ,xerox, hewlett packard, laser, inkjet, paper jam, jamming, ink, quality, repair, feed, layout, driver, print, printing, issues, problem, broken, mac, macos, osx, apple, windows, chrome, adobe,

Introduction Xerox multi-function printers (MFP) are able to send faxes and scanned documents to added contacts. The contacts can be configured within the printer itself. KBA Objective: This article was written to help users with how to use the Scan to Email and Fax functions on a Xerox multifunction printer Applicability Target Audience: Anyone requiring assistance with Scan to Email and Fax functions on a Xerox multifunction printer Contact the Staff Service Centre at: 780-492-8000 or https://www.ualberta.ca/en/services/staff-service-centre/index.html for more assistance Procedure Basic Information Standard Process Scan Fax Troubleshooting Tips Xerox Support Xerox User Guides Related Articles Basic Information There are different ways to scan a document from the printer directly to your email: through apps, the printer screen, automatically configured by IST. Due to the variety of models of Xerox printers on campus it is not possible to provide instructions for each model Most of this article’s instructions are to be done in front of the printer Below are scan/fax instructions or references for the Xerox AltaLink C8145. It is possible that instructions for your model may be similar to models below so please take a look at the instructions. Refer to Refer to Standard Process Scan Configure, Modify or Verify Scan to Email Required Settings - KB0032080 Send a Scanned Image in an Email - KB0028930 Fax How To Configure Fax Option on Altalink Series From Touchpad - KB0031053 Send a Fax - KB0032202 Troubleshooting Tips Xerox Support If none the instructions linked above are not helpful you may search the Xerox website for your specific model following these instructions: Navigate to the Xerox Product Support and Drivers page: https://www.support.xerox.com/ Enter the model number of your printer (e.g., AltaLink C8045), then click the magnifying glass to search Click the Knowledge Base tab then narrow down your search by choosing the model of your printer and the subject of your search In this case the AltaLink C8045 is in the C8030 /C8035 family and the subject is Scan/Email You may have to click + Search in the Topics window to find the topic you are looking for Browse through the results until you find the article which addresses your question Xerox User Guides User guides for every Xerox copier can be found at the Xerox website: Navigate to the Xerox Product Support and Drivers page: https://www.support.xerox.com/ Enter the model number of your printer (e.g., AltaLink C8045), then click the magnifying glass to search Click the Drivers & Downloads tab then narrow down your search by choosing the model of your printer on the left, then select Documentation - .... as shown below Select User Documentation then click Apply Filters Scroll through the resulting list until you find a user guide, then click Download to download the PDF user guide Related Articles KBA - Frequently Asked Questions about Printer Issues Back to Top Keywords: Scan to Email, scan, Fax, Xerox, multifunction, multifunction printer, MFP, copier, printer, how to

Introduction This article outlines the steps to use the Print by Xerox service which allows all faculty and staff to print wirelessly to University-leased Xerox Multi Function Printers on campus via the Xerox email service. Applicability This article is for use by all faculty and staff who need to print to print using the Print by Xerox service. Details PrintByXerox is a free service that enables printing from any email-enabled devices (smartphone, tablet, computer, Chromebook) to a Xerox printer using a single email address. All Xerox AltaLink and VersaLink products are shipped with the PrintByXerox app as standard and this feature has been enabled and verified for use on campus. Step 1: Email your Job to print@PrintByXerox.com (first time users will receive an emailed password and instructions on how to set a custom password) Step 2: Go to aby of our Xerox AltaLink or VersaLink printers and open the PrintByXerox app on the touchpanel. Then enter your email address and the password you set in the initial account configuration email from Xerox Step 3: Select your job, press Print to release