Introduction

This article describes the process used to request access to the AFS (formerly known as Samba) folder(s) that faculties and departments use for PeopleSoft processes.

Applicability

AFS refers to the network or distributed file system used at the University of Alberta. Faculties and departments use AFS folders to drop and retrieve files that are used or generated by PeopleSoft processes, and to store files that provide data to PeopleSoft processes.

Examples of these processes are: 

Each Campus Computing ID (CCID) that has been given access to these processes in PeopleSoft also requires access to the faculty or department AFS folder(s).

Procedure

Each department has designated people to request PeopleSoft access for staff in their department.  These people are referred to as “Authorized Approvers”. 

To request AFS access, the Authorized approver raises an incident with the IST Help Desk.

• PeopleSoft Application:                       Financials, HCM, or Campus Solutions
• Person who requires access:              First Name, Last Name, CCID 
• Departmental AFS folder name
• Type of access required:                     Read or Read/Write
• Reason for the access. For example: Drop or retrieve an interface file to/from PeopleSoft

Access to a departmental AFS folder must be approved.  If the person who raises the ticket is not an authorized approver for the department then IST Enterprise Applications will request approval from an authorized approver.

The ticket requester will receive an email notification when the AFS access has been granted and will be asked to verify the access before the ticket is closed.  

Glossary:

ISTEA = IST Enterprise Applications

ASP Team = Application Support Team

ISP = Infrastructure Support Team

ModIssue = Database that manages/stores PeopleSoft technical requests