Introduction

Authorized Approvers (AAs) are appointed by a department's Dean, Director, or Chair, and are responsible for creating and maintaining department secondary CCIDs and assisting staff in their department with CCID password resets of both primary and secondary CCIDs (in the event that the staff member is unable to reset the password on their own or through IST). Authorized Approvers may also perform other functions such as creating and maintaining Google Groups, creating Temporary Network Access IDs using the IIQ tool, and being IST's contact and escalation point for any CCID-related issues within their unit.

These Authorized Approvers are also the people in the department who receive temporary passwords for new hires and Guests when they are added to PeopleSoft and a CCID is created for them.

This article will describe how someone can request to become an Authorized Approver for their department or request that they or someone else in their department be removed from the list.

Applicability

This article was written for staff at the University of Alberta.

Procedure

1. Have your department's Dean, Director or Chair fill out and sign the "Authorized Approver Signature Addendum" - depending on whether an AA is being added or removed. The form can be found here under the "Authorized Approvers" column on the right side of the "Peoplesoft Security Forms" page.

2. Once filled out, follow the instructions on the bottom of the form and email a scanned image of the completed form to aissecurityforms@ais.ualberta.ca.

Other related forms including the one listed above can be found there as well. In particular, the "Authorized Approver Signature Form" is similar, but instead of making an addition or removal to the list of the department's Authorized Approvers, it fully replaces whoever the department has previously set as Authorized Approvers, with what is on the submitted form.

Important: To gain access to the suite of Authorized Approver tools in IIQ mentioned in the introduction, the new Authorized Approver should then contact IST and request training from the Identity and Application Support team.